Cashier Balance Sheets / Closing Sheets

This section includes two videos:

1. Cashier Setup of Balance Sheets
2. Use of Cashier Balance Sheets (listed below the first video)

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Transcript of Video 1.

This video covers cashier and server balance sheets. Balance sheets are how a cashier or server balances out their cash sales at the begining and end of the day.

We'll start with setting up a cashier the office Administration. We need to make some changes to employees, so we first go to Employees in the Office. What we need to do is make sure that the system treats job types correctly.

So we do this in the Employee Management Section. We start with Job Types.

Here in authorizations we have several job types. We can always add more, or delete extra types. Each job type has its own set of rules. These rules are usually refered to as authrorizations, but they do more than that. They control the behavior of the software.

For balance sheets we need to set cashier's, and any user that processes orders with a cash drawer, as an "IS Cashier Employee." Also, we set all the users to Prompt for Closing Sheet.

What these means is, all users marked as cashiers combine their sales into one balance sheet. The Prompting will ensure that when the first cashier who logs onto the computer, he or she is prompted to input the current amount in the cash drawer.

Now we'll go to the POS Terminal and we'll show you how the balance sheet's work.

 If you do start with a set amount, such as the cashier can simply enter "200.00" and input the starting cash value.

So what we are going to do is, step through closing the cashier sheet, then closing the day day. Then clocking out the employee.

We are going to first go into the functions screen, then click here on the closing sheet button. Next we are just going to ignore the values in the closing sheet and simply press close day.

Now we are going back to the Daily Reporting setion to close out the daily sales. We press close, and the system does it's thing.

Now that we've closed the day, we'll clock out.

At this point, the first cashier who clocks in, then logs in we'll be prompted to put the starting values of the cash drawer. At that point you can press start shift. You would then re log into the system and beigin processing orders.

Finally at the end of yoru shif, you will want to prun your own totals and balances.


Once your day is complete, you'll go ahead nd set up a .